| Table Name | Long Name | Description | Prefix |
| AEACF | Adult to Child Relationship | This file stores information concerning the "unique" relationship between a given child and a given adult. A child can be related to several adults and adult to several children. This file describes the relation between one (1) adult and one (1) child. | AC |
| AEADF | Adult Demographic | This file contains information on a given adult. An adult can be "related" to an individual child in different ways. Those relations are defined in the AEACF file. | AD |
| AEAEF | AEA Profile | This file contains one record for each AEA in the database. This file contains specific information which helps identify and describe information as collected from a variety of sources included certified student enrollment figures. | AE |
| AEAGF | Agency Profile | This file captures the relationship between a child and on outside agency service provider. It will also specify the service provider's Agency and the plan type that is directing his/her involvement (e.g. IEP, IFSP). | AG |
| AEAID | Alternate ID | Historical IDs | ID |
| AEAIF | Staff Assignments | This file captures basic information regarding the unique relationship between a service provider and the building where his/she is assigned. One service provider can be assigned to many buildings and there is a record for each assignment. Once assigned to a building, then a service provider could be considered as a building resource to assign to specific classes. | AI |
| AEAPF | Adjusted Programs | This file contains one record for each Adjusted Program Report generated. When circumstances exist that causes a child to be assigned to a class other than of the type recommended by the team, or if the child's assignment to a class causes certain criteria (class size, age span, disability) to go beyond acceptable limits, then it is necessary to file an adjusted program report for that child's placement. This file captures each instance of an adjusted program report. | AP |
| AEATF | Assistive Technologies | This file tracks historically assistive devices that a child uses. | AT |
| AEBLF | Building Profile | This file contains one record for each combination of district and building referenced in the database. This file contains specific information which helps identify and describe each building. Information is collected from a variety of sources including certified student enrollment figures. | BL |
| AECEF | Consent and Eligibility | This table contains the consent and eligibility data for a student/child. | CE |
| AECHF | Child Demographic | The Child Demographic file contains one record for each infant/toddler/child/youth in the database. It also contains unique information about a child’s current status. | CH |
| AECHFX | Neighborhood School (AEA 10) | CX | |
| AECTY | City/State/Zip | This table holds all Cities, States and zip codes for the United States. | CT |
| AEDDATA | Date Information (AEA7) | DD | |
| AEDIF | Disabilities | This file contains one record for each occurrence of a child's changing disability status. A child's disability classification can change due to a variety of factors or a secondary or tertiary disability can be added. This file records those decisions as they are made by the team. | DI |
| AEDPF | District Profile | This District Profile file contains one record for each district that is referenced in the database. This file contains specific information which helps identify and describe each district. Information is collected from a variety of sources including certified student enrollment figures. One district can contain many zones and one district can contain many buildings. | DP |
| AEEPF | Meeting Participants | Each meeting held on behalf of a given child can have multiple participants. As the role of participants may vary from meeting to meeting, this file allows for the recording of both the participants role and the function they fulfilled during the meeting. In addition, this file records the information associated with each participant's agency. | EP |
| AEEVF | Activities | One child can be referred many times for an intervention. Each referral can result in evaluation in multiple areas. This file records the specific information about each evaluation area. | EV |
| AEEYSE | Extended School Year Services | This file tracks the services and providers for a student during an extended school year. | EY |
| AEFILES | File Listing | List of AEIMS Files and there purpose. | FI |
| AEHEARD | Hearing Loss | HS | |
| AEHEARD3 | Hearing Equipment/Service | HS | |
| AEHEARS | Hearing Screening | HS | |
| AEICF | Service Locations | This file contains basic information regarding the unique relationship of a given service provider within a building to a particular class or service. There can be more than one service provider associated to a given class or service and these are differentiated by staff type in the AEAIF. Once all service providers are brought together in the AEICF, actual program costs can be described for each class or service. | IC |
| AEIMF | Child Services | When a student enters into, changes or exits a special education class or service, it is recorded as a transaction in this file. Information concerning a child’s enrollment is maintained here including information such as resident district, date service began, exit date and exit reason. Information from this file is used to generate tuition in or tuition out reports, weighted enrollment summaries and class rosters. | IM |
| AEINVTRY | Inventory File | This table contains assistive technology inventory data | IV |
| AEIPF | Services | This file describes the "type" of instructional programs based upon program model (Resource, Special Class with Integration, Self Contained with Little Integration, Level I Intervention, etc.) and disability (LD, MD, Multicategorical or Non-Categorical). | IP |
| AEISEE | IEP Results | Even though this file is named “IEP Results”, its purpose has been broadened beyond IEP-related results. This file captures data on outcomes or results relative to IFSP or IEPs. A child can have many records in this file. | OG |
| AEMCDTL | Medicaid Details | Individual Transactions to be later transmitted to UNYSIS are stored in this file until the data is transmitted. | MC |
| AEMCHDR | Medicaid Headers | Information regarding the detail information used in creating a transmission to UNYSIS is stored in this file. | MC |
| AEMCM | Medicaid Download From DHS | This file would be downloaded on a regular basis from Medicaid to update medicaid numbers which exist but have eluded entry into AEAIMS. | MC |
| AEMEF | Meetings | One child can be associated with many meetings conducted on his/her behalf. This file records unique information about each meeting. Information regarding the meeting participants is captured in the EPF. | ME |
| AENUF | Student Minutes (AEA 7) | MI | |
| AEPJECT | Projection (AEA 7) | PJ | |
| AEPLF | Plans | One child can have many different plans generated on his/her behalf. This file captures unique information about each individual plan (e.g. IEP, IFSP). | PL |
| AEPOF | Service Eligibility | When a staff member acts in the capacity of a certain position, there are a number of associated descriptors that define their activity. This file is a composite of the unique characteristics that help define a position for various reports. | PO |
| AEPROFIL | System Profile | Stores what AEA you are, the date you transmitted, the date you last rebuilt medicaid headers. | PR |
| AEPUF | Pooling (AEA 4) | HS | |
| AERDF | Review Data (AEA 7) | RD | |
| AEREF | Interventions | One child can receive a specific intervention (e.g. evaluation or referral) for services many times for different reasons. This file records unique information about each intervention. One intervention can result in many different evaluations or services (recorded in the EVF). | RE |
| AERLOG | Record of Use (Report Log) | ||
| AERPT1 | Web Reports | ||
| AERUSE | Record of Use (Student Find Log) | ||
| AERZF | Region/Sector/Zone Profile | The Region/Zone profile keeps information concerning a given region/sector/zone and its enrollment. This could be considered a "summary file" where information is tallied from information or a file which is built by data entry. | RZ |
| AESCF | Student Comments (AEA 1) | SC | |
| AESRF | Staff Department Assignments | This file describes the unique relationship of a staff member to his/her agency, position and department. Data such as FTE for this specific position is captured in this file. At the agency level, a listing of staff by department and position would reveal the total resources in FTE for a department. | SR |
| AESVF | Severity Rating | Historical information regarding the severity of a child’s disability is stored in this file. While used primarily by Speech Language Pathologists, it is conceivable that changes in severity as a result of intervention in other areas of disability could also be tracked historically. | SV |
| AETBLMST | Master Lookup Table | This file contains the information for all system look up tables. It stores the code and corresponding description, in addition to the security level for editing purposes. | TB |
| AETDF | Staff Demographic | This file contains information which identifies an individual service provider. One service provider can have many relationships to buildings, classes, certifications, endorsements, referrals, meetings, and evaluations. | TD |
| AETEF | Endorsements | A teacher can have more than one endorsement and there is a Teacher/Staff Endorsement record for each endorsement. | TE |
| AETLF | Licences | A teacher can be certified in more than one area and there is a Teacher/Staff Certification record for each certification. | TL |
| AEUSERS | User Profile | User information, such as User name, ID, Password, Security Level. | US |
| AEVERIFY | Data Dictonary | To give a detailed picture of the Data Elements in AEAIMS. | VE |
| AEWSF | Work Study (AEA 7) | WS | |
| COUNT | Count File |